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GDPR 2018 PRIVACY NOTICE
Scope
This document refers to personal data, which is defined as information concerning any living person (a natural person who hereafter will be
called the Data Subject) that is not already in the public domain.
The General Data Protection Regulation (GDPR) which is EU wide and far more extensive than its predecessor the Data Protection Act, along
with the Privacy and Electronic Communications Regulations (PECR),seek to protect and enhance the rights of EU data subjects. These rights
cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of
personal data within the EU and its storage within the EEA.
1 - The Osteopathic Practice of Nina Bain Osteopath and Carolyn McGregor Registered Osteopath, based at Osteopathy at The Light Centre, The
Light Centre Marylebone. 10, Portman Square. London. W1H 6AZ which hereafter for the purposes of this Privacy Notice will be referred to as
the Osteopaths, is pleased to provide the following information:
2 - Who we are
The Osteopaths diagnose and treat health conditions. Treatments are carried out in accordance with the Institute of Osteopathy’s patient
charter http://www.iosteopathy.org/osteopathy/the-patient-charter/. The practice may also provide other treatments, about which our staff
will be pleased to provide more details.
3 - Personal Data
a) For the purposes of providing treatment, Osteopaths may require detailed medical information. We will only collect what is relevant and
necessary for your treatment. When you visit our practice, we will make notes which may include details concerning your medication,
treatment and other issues affecting your health. This data is always held securely, is not shared with anyone not involved in your treatment,
although for data storage purposes it may be handled by pre-vetted staff who have all signed an integrity and confidentiality agreement. To be
able to process your personal data it is a condition of any treatment that you give your explicit consent to allow Osteopaths to document and
process your personal medical data. Contact details provided by you such as telephone numbers, email addresses, postal addresses may be
used to remind you of future appointments and provide reports or other information concerning your treatment.
b) For marketing purposes, the Osteopaths may also use the contact details provided by you to respond to your enquiries, including making
telephone contact and emailing information to you which the practice believes may be of interest to you.
c) In making initial contact with the practice you consent to Osteopaths maintaining a marketing dialogue with you until you either opt out
(which you can do at any time) or we decide to desist in promoting our services. Osteopaths may occasionally also act on behalf of its patients
in the capacity of data processor, when we may promote other practitioners based at our premises, who may not be employed by us.
Osteopaths do not broker your data and you can ask to be removed from our marketing database by emailing or phoning the practice using
the contact details provided at the end of this Privacy Notice.
d) Some basic personal data may be collected about you from the marketing forms and surveys you complete, from records of our
correspondence and phone calls and details of your visits to our website, including but not limited to, personally identifying information like
Internet Protocol (IP) addresses.
e) Osteopaths’ website uses cookies, which is a string of information that a website stores on a visitor’s computer, and that the visitor’s
browser provides to the website each time the visitor returns. WordPress.org uses cookies to help Osteopaths to identify and track visitors and
their website access preferences. Osteopaths’ website visitors who do not wish to have cookies placed on their computers should set their
browsers to refuse cookies before using Osteopaths’ website.
f) Osteopaths will only collect the information needed so that we can provide you with the services you require, the business does not sell or
broker your data.
4 - Legal basis for processing any personal data
To meet our contractual obligations obtained from explicit Patient Consent and legitimate interest to respond to enquiries concerning the
services provided.
5 - Legitimate interests pursued by Osteopaths
To promote treatments for patients with all types of health problems indicated for osteopathic care.
6 – Consent
Through agreeing to this privacy notice you are consenting to Osteopaths processing your personal data for the purposes outlined. You can
withdraw consent at any time by using the postal, email address or telephone number provided at the end of this Privacy Notice.
7 – Disclosure
Osteopaths will keep your personal information safe and secure, only staff engaged in providing your treatment will have access to your
patient records, although our administration team will have access to your contact details so that they can make appointments and manage
your account. Osteopaths will not disclose your Personal Information unless compelled to, in order to meet legal obligations, regulations or
valid governmental requests. The practice may also enforce its Terms and Conditions, including investigating potential violations of its Terms
and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property
or safety of its staff.GDPR 2018 PRIVACY NOTICE
8 - Retention Policy
Osteopaths will process personal data during the duration of any treatment and will continue to store only the personal data needed for eight
years after the contract has expired to meet any legal obligations. After eight years all personal data will be deleted, unless basic information
needs to be retained by us to meet our future obligations to you, such as erasure details. Records concerning minors who have received
treatment will be retained until the child has reached the age of 25.
9 - Data storage
All Data is held in the United Kingdom. Osteopaths does not store personal data outside the EEA.
10 - Your rights as a data subject
At any point whilst Osteopaths are in possession of, or processing your personal data, all data subjects have the following rights:
Right of access – you have the right to request a copy of the information that we hold about you.
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
Right of portability – you have the right to have the data we hold about you transferred to another organisation.
Right to object – you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of
automated processing or profiling.
In the event that Osteopaths refuses your request under rights of access, we will provide you with a reason as to why, which you have the right
to legally challenge. At your request Osteopaths can confirm what information it holds about you and how it is processed.
11 - You can request the following information:
Identity and the contact details of the person or organisation (Osteopaths) that has determined how and why to process your data.
Contact details of the data protection officer, where applicable.
The purpose of the processing as well as the legal basis for processing.
If the processing is based on the legitimate interests of Osteopaths and information about these interests.
The categories of personal data collected, stored and processed.
Recipient(s) or categories of recipients that the data is/will be disclosed to.
How long the data will be stored.
Details of your rights to correct, erasure, restrict or object to such processing.
Information about your right to withdraw consent at any time.
How to lodge a complaint with the supervisory authority (ICO).
Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a
contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such
data.
The source of personal data if it wasn’t collected directly from you.
Any details and information of automated decision making, such as profiling, and any meaningful information about the logic
involved, as well as the significance and expected consequences of such processing.
12 - To access what personal data is held, identification will be required
Osteopaths will accept the following forms of identification (ID) when information on your personal data is requested: a copy of your driving
licence, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a
supporting document is required. If Osteopaths is dissatisfied with the quality, further information may be sought before personal data can be
released. All requests should be made to Carolyn McGregor email: carolynhomoeopath@hotmail.co.uk or by phoning +44 (0) 7766330489 or
writing to us at the address further below.
13 Complaints
In the event that you wish to make a complaint about how your personal data is being processed by Osteopaths you have the right to complain
to us. If you do not get a response within 30 days, you can complain to the ICO.
The details for each of these contacts are:
Miss Carolyn McGregor data controller for Osteopathy at The Light Centre. The Light Centre Marylebone. 10, Portman Square. London. W1H 6AZ
and is registered with the ICO:
Telephone: 07766330489 or email: carolyn@petersfieldosteopathy.com or via website: www.carolynmcgregorosteopath.com
Or in writing to: Carolyn McGregor, Registered Osteopath Registered Homoeopath, Data Controller, Petersfield Osteopathy Registered
Osteopaths Ltd., 1a, Spain Buildings, 28 The Spain. Petersfield. Hampshire. GU32 3LA
ICO
Wycliffe House, Water Lane, Wilmslow, SK9 5AF Telephone +44 (0) 303 123 1113 or email: https://ico.org.uk/global/contact-us/email/
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